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General information

Here are all the contact details and practical information for the AGL:

General Assembly of Students of Louvain ASBL (AGL ASBL)

Avenue Georges Lemaitre, 35 ​​| 1348 Louvain La Neuve

 agl@aglouvain.be

010/45.08.88

Company number: 0435.33.87.70


Bank: 

AGL General: BE89 3632 4557 9485

AGL Rooms: BE15 3632 4585 5230

AGL Woluwé: BE88 3632 4585 6341

AGL Saint Louis: BE26 3632 4585 5129

It is possible to file a complaint against AGL members if their behaviour is not in accordance with the AGL charter. Sanctions can range from a warning to expulsion. You will find all the information via these links:

AGL Charter    File a complaint​

If you cannot be physically present at a Council, you can give a proxy in order to still express your voice.

To do this, you need to send your proxy by email to the address présidence-conseil@aglouvain.be as well as to the person to whom you are giving the proxy.

Proxy template


A person physically present can only receive one proxy and must be elected to the AGL Council. Make sure these conditions are met before submitting your proxy.

If you incur an expense in the context of the AGL, you can have it reimbursed. Here’s how:

Beforehand an Odoo employee record must be created, for that you need to contact the logistics officer and only after will it be possible to submit expense claims.

Then, you will need to use your UCLouvain email address and send an email to the address ndf-agl@aglouvain.odoo.com.

The email must contain the following elements:

In the subject:

- The amount must be the first information present. (Accepted formats: 1.5 / 1.5€ / 1.5 / 1.5€)

- The description of the expense.

- If it is an expense made with an AGL card, it must be indicated.


In the body of the text:

- The account number on which to make the reimbursement

- Any useful information regarding the expense (context, date, ...)


In attachment:

- The supporting document (receipt, invoice, ...) in format png, jpeg or pdf.

Regarding travel, if it is a journey by public transport, the ticket is sufficient; if it is a journey with a personal vehicle, here is the document to fill out that will serve as proof.


Proof of personal vehicle travel


The reimbursement period is about a week. If this period has passed and/or you need a quicker reimbursement, you can contact the logistics officer.

Once the email is sent, you should receive a reply email, in this email it will indicate an error regarding the category of the expense, this is completely normal. If you receive this email, it means everything is in order.

All official information will be communicated to you by email. This includes the invitations to the Councils as well as the documents that will be voted on at those meetings.

Most official or unofficial information will be published in the Facebook group: AGL - AGL Council. If you are not there, ask to be added by a member of the PdC.

The Messenger discussion is optional. It allows for quick transmission of information and discussions there are more informal.

Internal communication channels may evolve, you will of course be kept informed if that is the case.

Main address : agl@aglouvain.be

Logistics Officer : bmeganck@aglouvain.be

Legal Officer : anavuzi@aglouvain.be

Graphic Designer : mjares@aglouvain.be

Legal assistance : recours@aglouvain.be

Equipment rental : locamatos@aglouvain.be

Room rental : locasalles@aglouvain.be

Subsidies : subsides@aglouvain.be

Council


Council Sharepoint 


The next Councils will be held on :

  • 22/09/26 (Tuesday S2) : Union Plan Q1 & Budget - LLN
  • 20/10/26 (Tuesday S6) : Contradictory - LLN
  • ../11/26 (S10) : Council - CAU
  • 09/12/26 (Wednesday S13) : Electoral Regulation - LLN


Propose a discussion topic for the next Council

The agenda is sent no later than 15 days before the date of the council. It can be modified afterwards but must be approved by the Council.

If documents are to be approved, they must be sent no later than 6 days before the date of the council.


Submit

Thank you for your feedback

 

Training


AGL Training​n​​     ​​Glossary of abbreviations​s​​


FAQ

  • If you wish to reserve equipment or a room - PermaLog
  • If you wish for the AGL to launch a project - DG
  • If you wish to develop communication around a given subject and/or a logo - Com. Manager and PermaCom
  • If you wish to make suggestions on how a Council is conducted - Council Presidency

A mandate is a role that will be assigned to a person with a election.

There are mandates internal, these mainly refer to committee positions, but when we talk about mandates we will more generally refer to mandates external.

External mandates correspond to the different places we are entitled to in the bodies. There are a good twenty bodies for which we elect the people who will sit there. There are most often several seats per mandate in addition to substitute places. A group of people elected to the same mandate is called a delegation.

There are quite a few people to elect, so don't hesitate to put yourself forward for one or the other. The workload and time required can vary greatly from one mandate to another, some will consist of only one or two meetings a year, others will be more monthly and may require more involvement. 

It is with the help of these mandates that we have the opportunity to defend student rights at all levels of decision in the University.
You can find more info in the mandate guide.

The positions of the AGL are defined by what are called the "position papers". This is a text approved by the Council in which there is a description of the situation on which we wish to obtain a positioning and which concludes with a clear summary of the positions. 

This document is generally developed in committee or in a working group (WG) but can be proposed by anyone, even without being a member of the AGL. The text then goes before the Council for approval where it can still be adjusted with amendments.

Having a defined position on a given subject allows a delegation to speak on behalf of the AGL in instances or before authorities. It also allows a representative to speak when questioned by the press.

Position papers can be reviewed or revoked at any time by the Council.

You can find here the various position papers approved by the Council.

Mandates

Mandators 2025-26  Mandator's Guide​​

Subscribe to the mandates calendar 

 

Photo album


All photos​​​​​​