Theoretical dates

Effective dates 2025-2026

Remarks

Reference article

Start of the academic year

15 September 2025

An electoral commission responsible for organising the general student elections is established by the Vice-Rector for Student Affairs and the president of the AGL.

Art. 3

1 February

1 February 2026

(At the latest) The AGL communicates the chosen date(s) to the Vice-Rector for Student Affairs.

Art. 4

First CASE of the calendar year

3 February 2026

Submission of the electoral regulations to the Council for Social and Student Affairs and approval.

Art. 58

Seven calendar days before the opening of the nomination period

Between 16 and 22 February 2026 at 10:00

(At the latest) The names of lists, as well as the identity of the list spokespersons, are communicated to the electoral commission.

Art. 7

From the submission of the lists and at the latest before the opening of the ballot

From 16 February to 22 March 2026 at 23:59

Authorisation of expenses necessary for the operation of a list or student elections

Budget notice

One month before the ballot

23 February 2026

The student representatives of the site councils communicate their wish to see the elections of the site councils organised as well as the number of seats

Art. 17

One month before the opening of the ballot

23 February 2026

Opening of the candidacy submissions

Art. 6

Fourteen calendar days before the closure of the candidacy submissions

22 February 2026

(At the latest) A letter is individually sent by the Vice-Rectorate for Student Affairs to each voter

Art. 8

From the opening of the candidacy submissions until the communication of the results

From 23 February to 30 March 2026

Provision of a conciliator designated by the Electoral Commission

Art. 25

28 February 2026

28 February 2026

Constitution of the list of voters

Art. 2

During a period that starts on 28 February and ends two weeks before the opening of the ballot

Between 28 February and 9 March 2026

(At the latest) The electoral commission irrevocably sets the number of seats to be voted on in each of the ballots and proceeds to the call for candidacies.

Budget notice

Fourteenth calendar day preceding the opening of the ballot

9 March 2026 at 16:00

Closure of the candidacy submissions

Art. 6

48 hours after the closure of the candidacies

11 March 2025 at 16:00

(At the latest) The Electoral Commission publishes a provisional list of candidates

Art. 30

Within 48 hours following the publication of the candidates

13 March 2025 at 16:00

Any dispute regarding the presentation of candidates and the formation of lists or the eligibility conditions of candidates may be brought to the attention of the Electoral Commission, by an email to the address contestations-elections@aglouvain.be of the Electoral Commission.

Art. 31

Within 48 hours following the invitation from the Electoral Commission

Following the invitation from the Commission, the candidate concerned by the dispute shall provide any observations, by an email to the address contestations-elections@aglouvain.be

Art. 31

Seventh calendar day preceding the opening of the poll

16 March 2026

(At the latest) Final validation of candidates by the Electoral Commission. Start of the electoral campaign.

Art. 9, 10 and 31

During the campaign and at the latest before the opening of the poll

From 16 March 2026 until Sunday 22 March 2026 at 23:55

Any dispute regarding the electoral campaign may be brought to the attention of the Electoral Commission, by an email to the address contestations-elections@aglouvain.be of the Electoral Commission

Art. 34

Within 48 hours following the invitation by the electoral commission

Following the invitation from the commission, the candidate concerned by the dispute shares any observations they may have, by email to the address contestations-electorales@aglouvain.be of the Electoral Commission. 

Art. 34

Over four consecutive days, from 8:00 on the first day to 23:55 on the fourth day.

From Monday 23 March at 8:00 to Thursday 26 March 2026 at 23:55

Polling

Art. 11

From the submission of candidacies until one hour after the closing of the poll

Until 27 March 2025 at 00:55

Any dispute relating to the electoral operations can be brought to the attention of the Electoral Commission by email to the address contestations-elections@aglouvain.be of the Electoral Commission.

Art. 45

Within 12 hours following the invitation by the electoral commission

Following the invitation from the commission, the candidate concerned by the dispute shares any observations they may have, by email to the address contestations-electorales@aglouvain.be of the Electoral Commission.

Art. 45

At the end of the poll for a duration of 84 hours (that is, the following Monday after the poll)

From 26 March at 23:55 to 30 March 2026 at 07:55

Period referred to as "waiting"

Art. 11

Before the end of the waiting period

Until 30 March 2026 at 07:55

(At the latest) The electoral commission rules on the disputes relating to the electoral campaign that have been submitted to it.

Art. 45

At the latest by the end of the waiting period

Until 30 March 2026 at 07:55

(At the latest) The Electoral Commission rules on the disputes related to the electoral campaign that have been submitted to it.

Art. 34

At the end of the waiting period

30 March 2026 at 07:55

The Electoral Commission, with the help of the experts from the company responsible for electronic voting, proceeds to the counting of the electronic ballots. The Electoral Commission then meets to validate the elections and their results.

Art. 11

At the end of the counting

30 March 2026 at +/- 12:00

The Electoral Commission promptly informs the students and staff of the university of the results.

Art. 11

During a period of three days following the publication of the results

Until 2 April 2026 at 12:00

The Electoral Commission can be informed by an email to the address contestations-elections@aglouvain.be of the Electoral Commission, of any irregularity affecting the counting and allocation of seats.

Art. 56

During a period of three days following the publication of the results

Until 3 April 2025 at 12:00

The Electoral Commission can be informed by an email to the address contestations-elections@aglouvain.be of the Electoral Commission, of any irregularity affecting the counting and allocation of seats.

Art. 56

Within 24 hours following the invitation by the presidency of the Electoral Commission

Following the invitation from the commission, the candidate concerned by the dispute shares any observations they may have, by email to the address contestations-elections@aglouvain.be

Art. 56

Within 2 weeks after the closure of the authorised expenses for the operation of the elections

Until 5 April 2026

Expense claims must be submitted to ensure the possibility of appeal and control.

Budget notice

Within 20 days following the publication of the results

19 April 2025

(At the latest) Communication of the decisions of the Electoral Commission and final validation of the election results

Art. 57

End of the academic year

30 June 2026

The electoral commission is dissolved